Tag Archive for: civic technology

San José opens permanent gateway for civic tech ideas

San José has launched an IT Innovation Hub to give technology companies a permanent and structured way to present solutions for improving government operations.

The portal is designed to sit alongside, rather than replace, the city’s traditional procurement tools, providing a more transparent and accessible route for engagement.

“The IT Innovation Hub complements the RFI and RFP processes by offering a clear and transparent way for vendors to submit ideas at any time,” a spokesperson from the Information Technology Department told Cities Today. “City staff have long received technology pitches by email, those messages can often be missed due to high volume or email filters. The Innovation Hub ensures that proposals have a dedicated space to be reviewed regularly and shared with the appropriate departments.”

The year-round portal aims for San José to stay abreast of new technologies and trends while giving vendors confidence that their ideas will be reviewed fairly and consistently.

“By reviewing submissions monthly and inviting selected vendors to IT Vendor Days, the city can quickly identify promising ideas worth exploring,” said the spokesperson. “This streamlined approach makes it easier and faster to test new solutions, saving time and resources while keeping the city at the forefront of innovation.”

To ensure that innovation does not come at the expense of governance, the city has embedded policy and security compliance into the process.

“All submissions must comply with San José’s AI Policy, Data Governance Policy, and cybersecurity standards, which are listed on the Hub’s webpage,” the spokesperson added. “These are built into the evaluation process, so vendors understand requirements before they present.”

All new technologies undergo review by the City’s Privacy and AI, Cybersecurity, Business Solutions, and Infrastructure teams to confirm compliance with standards for data protection, responsible AI use, and transparency.

“The city evaluates pilots focusing on areas including how well the technology works, if it can be scalable and grow with city needs and infrastructure, and the value it can provide to the city including cost savings, service improvement, and overall government efficiency,” the spokesperson said. They pointed to the Road Safety Conditions Pilot, where AI tools were judged on accuracy and usefulness before advancing to a formal RFI process.

San José sees this model as one that other local governments could adopt.

“Make your process clear, consistent, and open to all,” they said. “[We] created the IT Innovation Hub as a structured way for vendors to submit ideas and be reviewed using the same process, evaluation criteria, and feedback timeline.”

The spokesperson added: “Above all, cities should be ready to listen, learn, and adapt. Good ideas can come from anywhere, and cities should create space to hear them while staying true to community values and public service goals.”

Image: Adrianadh | Dreamstime.com

Denver expands CIO role to include AI

Denver has become one of the first US cities to formally embed artificial intelligence into its top technology leadership, with Suma Nallapati’s role expanded from Chief Information Officer to Chief AI and Information Officer.

The new title reflects the city’s ambition to be seen as the nation’s most forward-thinking AI city and to ensure that technology is deployed in ways that are equitable, secure, and centred on residents.

“Implementing AI across city government inherently presents a few risks–bias and equity, transparency and accountability, and security and data protection,” Nallapati (pictured) told Cities Today. “My strategic approach aims to mitigate these risks by diving in with eyes wide open.”

Nallapati pointed to the city’s AI Request for Proposals as a major milestone. The initiative is designed to create a pool of trusted vendors capable of delivering secure, scalable, and innovative solutions tailored to Denver’s needs.

Following a strong response, the city is now reviewing submissions against criteria such as technical strength, compliance with security standards, scalability, cost, and innovation potential. Each vendor must also complete a detailed risk assessment, which is scrutinised by Denver’s security and privacy teams.

The city’s most visible deployment so far is Sunny, a multilingual chatbot supporting residents via web, text, and WhatsApp. Between January 2024 and September 2025, Sunny engaged with more than 102,000 residents, answered nearly 100,000 questions, achieved a 90 percent satisfaction score, and absorbed 30 percent of daily 311 interactions.

“I believe AI’s success is ultimately defined by how much better it makes life for our teams and the people we serve,” Nallapati said. “With tools like Sunny, we’re tracking the number of residents engaged, our customer satisfaction score, the percentage of daily interactions that are being absorbed by Sunny that would have historically been routed through our 311 call centre, and more. And, since Sunny can recognise 72 different languages, we’re also ensuring the service is accessible and equitable for every Denverite.”

Her wider strategy focuses on transparency and collaboration with an approach to AI that is grounded in active engagement and collaboration.

“We are not just planning transparency; we are practicing it,” she said. “Last year, we successfully launched workshops to boost AI literacy among our city agency, who also contribute their expertise to policy review through our Information Governance Committee.”

Nallapati said Denver is drawing on national best practice by working with universities and foundations, including participation in the Bloomberg City Data Alliance, which is helping shape ethical guidelines and resident data initiatives. At the same time, the city is expanding its existing feedback systems so that residents can directly raise questions about AI, making public input a formal part of how new tools are deployed.

Collaboration with vendors will continue but without ceding control.

“We absolutely need the expertise of partners, but Denver will maintain control and accountability,” Nallapati said.

The city will retain 100 percent ownership of its data and will audit the algorithms, and the city’s in-house team will ensure vendor systems meet standards for ethics, transparency, explainability, data protection, and security.

Nallapati added that Denver aims to set the national pace by embedding AI across every layer of government, from data governance and policy to frontline services.

“Our mission is to seamlessly weave AI into the resident experience,” she said. “Our ultimate goal is to become the blueprint for AI-enabled cities where technology actively enhances equity and access.”

Other US cities and states that have already added, or plan to add, significant AI roles to their workforce include Louisville, New York State, Montana and New Jersey.

Image: City and County of Denver

 

Ukraine seeks innovators for GovTech Lab

Ukraine has launched its first GovTech Lab open call, inviting start-ups and innovators worldwide to co-develop digital solutions with government institutions.

The initiative, led by the Global Government Technology Centre (GGTC) in Kyiv together with the Ministry of Digital Transformation, the World Economic Forum, and Switzerland’s EGAP programme, is designed to strengthen the country’s resilience since Russia’s invasion in 2022, and accelerate its recovery post-war.

The call runs until 28 October 2025, with proposals sought in three areas: urban planning, legal advice for citizens, and tourism management. Nine teams will be selected and announced in November, with each receiving up to €150,000 in funding and direct access to decision-makers.

Kateryna Frolova, Head of Innovation Gateway at GGTC Kyiv (c) GGTC Kyiv

“We wanted challenges that align with national priorities and respond to pressing needs,” Kateryna Frolova, Head of Innovation Gateway at GGTC Kyiv, told Cities Today. She explained that feasibility, innovation potential, and scalability guided the selection, which was validated by an advisory board of government and community representatives.

Building solutions that scale

The first challenge asks how technology can make architectural and construction decisions faster and more transparent. The second focuses on digital assistants capable of providing routine legal advice, while ensuring more complex cases can still be escalated to lawyers. The third seeks a tourism management system that uses data to improve revenues, guarantee fair competition, and widen access to services.

Beyond funding, the Lab offers structural support. Start-ups will take part in an Innovation Bootcamp led by domain experts and policymakers, gain mentorship from experienced GovTech practitioners, and receive guidance on procurement, standards, and data governance.

Frolova stressed that the programme is designed to help innovators overcome barriers to adoption. “Start-ups will receive more than just pilot funding,” she said. “On top of that, they will benefit from international visibility through the GGTC Kyiv and World Economic Forum networks, opening doors for cross-border replication. Finally, there will be structured opportunities to connect with donors, investors, and European institutions that can finance scaling beyond the pilot stage.”

Impact will be measured not simply by pilots delivered, but by whether solutions are taken up by government agencies and embedded into practice.

Frolova underlined this focus: “The true value lies not just in testing ideas, but in institutionalising successful pilots so that they lead to lasting improvements for citizens and governance.”

She added that the initiative also seeks to instil a culture of open innovation in the public sector, a cultural shift that may take years to fully observe but is seen as vital to long-term transformation.

A testbed for global innovators

The Lab is open to international start-ups, which will be supported in navigating Ukraine’s regulatory environment, connecting with government agencies, and receiving feedback from real users. Ukraine’s rapid digital reforms and strong political will create fewer barriers and faster feedback loops than many European markets.

“Ukraine offers something unique compared to other European contexts,” said Frolova. “This creates an unparalleled opportunity to prove impact in a complex, real-world environment–and to scale those solutions both within Ukrainian institutions and across Europe.”

Russia’s invasion has left Ukraine facing immense challenges in governance, infrastructure, and public services. By positioning government institutions as active partners in innovation, the GovTech Lab aims to turn these pressures into an opportunity to rebuild smarter and more transparently. The programme is framed not just as a response to wartime needs, but as a foundation for long-term resilience.

Main image: Dudlajzov | Dreamstime.com